How do I create a data consent form? Top tips on what you should and should not include

Vast amounts of data collected by advancing and cross-border technologies such as AI and the Internet of Things (IOT) require comprehensive and concrete data consent forms that are globally minded to ensure that all legal bases are covered.

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Why are Data Consent Forms important?

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Creating a data consent form and getting it right can be difficult. Data consent forms are crucial for compliance with numerous data protection laws, including the GDPR and California Consumer Privacy Act which have far reaching laws that could impact you and your business. 

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Data consent forms must be clear, concise and provide all the necessary information required for consumers and employees to make informed decisions about their personal data. 

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Failure to get this right can result in fines and negatively impact upon your organisation's reputation.

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What should you do when crafting a data consent form?

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• DO use clear, plain language that is understandable.

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• DO cover all intended uses of data, including processing, storage, analytics, marketing and cross-border transfers.

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• DO give users the option to opt-in or out at any time. 

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• DO ensure it complements your GDPR-compliant privacy policy.

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What should you not do when crafting a data consent form?

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• DON’T make it harder for users to opt-out then opt-in.

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• DON’T make it a requirement for users to opt-in to use the service unless absolutely necessary. 

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• DON’T intentionally design your consent form to be non-GDPR compliant. 

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What are the risks of non-compliance?

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Don’t risk it! Non-compliance with regulations such as the GDPR can result in a €20 million fine or 4% of global turnover, significant reputational damage, loss of customer trust and operational disruption if regulators require an investigation or deletion of unlawfully collected data. 

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Need help crafting a data consent form?

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In 2025, the way in which your business approaches data consent defines you. Create a Data consent form template within minutes using DocLegal.AI. A tool that is empowering individuals, entrepreneurs and businesses with smart, intuitive tools that simplify legal work. 

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